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BizzyCar Best Practice Guide: Recall Management Checklist.

Recall Checklist 2x1Dealers, managing vehicle recalls efficiently is crucial not only for customer safety but also for maintaining a dealership's profitability and customer retention. When a dealership's recall process is inefficient, it can lead to increased costs and lost revenue opportunities. This essential checklist helps dealerships streamline their recall processes and ensure they handle recalls effectively.

1. Stay Informed About Recalls

  • Regularly Check Recall Updates: Stay updated with the latest recall information by regularly checking the OEM Recall TSB and Campaigns as well as the National Highway Traffic Safety Administration (NHTSA) database to know which vehicles are affected.
  • Automated Alert Systems: Implement systems that automatically alert you when vehicles sold or serviced by your dealership are subject to a new recall.

2. Integrate Recall Management Software

  • Choose Robust Software: Invest in reliable dealership recall management software like BizzyCar, which can automate and manage the recall process from notification to completion
  • Integration with DMS: Ensure the dealership recall software integrates seamlessly with your Dealer Management System (DMS) to ensure shop capacity and parts availability.

3. Effective Communication Channels

  • Direct and Clear Communication: Use direct and clear communication channels such as SMS text messages to notify customers of recalls, as opposed to traditional mailers, which are costly and ineffective.
  • Personalized Outreach: Personalize communications to increase response rates. Include details like the specific issue, the risks involved, and how the dealership plans to resolve it.

4. Streamline Appointment Scheduling

  • Scheduling: Provide an easy-to-use scheduling tool via text for customers to book their recall service appointments conveniently.
  • Efficient Scheduling Plan: Organize your service schedule to accommodate recall repairs without disrupting regular service operations.
  • Mobile Service: Incorporate mobile service to conveniently complete the customer's recall at the location and time that's easy for them.

5. Prepare Your Service Team

  • Recall Training: Regularly train your service team on handling recalls. Ensure that you have all necessary parts and tools in stock to resolve recalls promptly and avoid delays.
  • Upsell: Focus on using recalls as a hook to reengage with customers and add regular scheduled service maintenance, needed repairs, and parts replacements.

6. Monitor and Follow-Up

  • Tracking Progress: Use your recall management software to track the progress of each recall repair, from the initial notification to service completion.
  • Customer Follow-Up: After a recall service, follow up with the customer to ensure their satisfaction and address any remaining concerns.

7. Evaluate and Improve

  • Feedback Loop: Create a feedback loop with customers and staff to learn from each recall situation and continually improve your processes.
  • Performance Metrics: Measure key fixed ops performance metrics such as turnaround time, customer satisfaction scores, and rate of recall completion to gauge the effectiveness of your recall management strategy.


Effective recall management is not just about fixing cars but also about maintaining trust and safety. By following this checklist, dealerships can ensure they handle recalls efficiently, minimize inconvenience for their customers, and uphold their reputation in the automotive market. Always remember, a well-managed recall can transform a potentially negative situation into a positive experience for your customers, reinforcing their trust in your dealership. For more insights and tools to streamline your dealership recall operations, visit